Are You Bridging the Gap Between Vision and Delivery? | Susanne Madsen

General Project Management

According to Harvard Business Review (HBR), being forward-looking and enlisting others in a shared view of the future is one of the attributes that most distinguishes leaders from non-leaders. In an ongoing survey, HBR asked tens of thousands of people around the world what attributes they were looking for and most admire in a leader. The number one requirement—honesty—was also the top-ranking attribute of a good colleague. But the second-highest requirement, being forward-looking, applied only to the leader role. Just 27% of respondents said it was something they wanted in a colleague, whereas 72% wanted it in a leader. No other quality showed such a big difference between leader and colleague.

Being forward-looking and working jointly with clients and stakeholders to define the project’s vision, goals and benefits is an essential attribute of project leadership. Project leaders must help shape the vision rather than accepting it as a given. Traditionally project managers are concerned with delivering an output or a product rather than the big vision. They happily leave the big-picture-thinking to the client or to the sponsor – or to whom-ever else we feel is closer to the business and the decision-making process than they are.

We often make the incorrect assumption that the client and executive sponsor know what they need and that they have analyzed their current challenges and opportunities in depth. But whereas the client, or business owner, do know their day-to-day operations better than the project team, they may not be skilled at specifying how their current and future needs can be met by a new product or service. They also may not be able to predict what the positive and negative impacts will be of a major change program and what to do about it.

In some cases the project manager may be fortunate enough to work with executives who know exactly what they need and how the project ties in with corporate strategy. But in other cases the set-up will be entirely different with stakeholders who lack a clear vision of how the project can add value in the short, medium and long term. The PMI support this view as their research shows that up to 60% of projects are not aligned to strategic objectives although such an alignment has the greatest potential to add value to an organization. That’s a staggering amount and the exact reason why project managers – or leaders I should say – need to step up and bridge the gap between strategy and delivery.

In order to do that, project leaders must fully engage the sponsor and stakeholders and help them visualize the end state when all changes have taken place and all benefits have been realized. They must challenge assumptions and ask the right set of questions – including the hard ones. What will make you say in x months that this project was a success? In which ways will this project help the company and the end-user in the short, medium and long term, to be more effective, profitable or achieve strategic objectives? How will the company operate differently as a result of this project?

The most simple and straightforward enquiries are often the most powerful, and the hardest to ask. We sometimes feel that questions that relate to the client’s business, the project idea or the technologies we are planning to use, are too basic to be asked. But if we don’t ask, we won’t be able to understand how to create added value. In the beginning of a project we are surrounded by people who know more than we do, but we have to push ahead until we fully comprehending the context. That’s the only way to establish a solid foundation for delivery.

 

Source: Are you bridging the gap between vision and delivery? | Susanne Madsen

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